Solutions
Sixty systems, already working.
Every system below is a complete working process we deploy into your business: it plugs into your tools, does the work, and reports back. You do not pick a technology. You pick the problem to fix.
Featured systems
Sales & Growth
AI Lead Qualification System
Every new lead read, scored and routed within minutes.
Communication
AI Email Responder
Routine emails answered in your voice, with your approval on every send.
Scheduling & Meetings
AI Appointment Scheduler
Booking requests answered and placed in your calendar without the back and forth.
Finance
AI Invoice Automation
Invoices tracked, due dates watched, reminders drafted before money goes late.
Documents & Data
AI Data Entry Automation
Documents in, clean data out. No more typing the same fields by hand.
Support & Clients
AI Customer Onboarding
Every new customer welcomed, set up and followed from day one.
HR & Team
AI Job Application Screener
Every application read and ranked against your criteria.
Operations
AI Inventory Monitor
Stock checked every day, with low items flagged before they run out.
Content & Marketing
AI Social Media Scheduler
Your content calendar runs itself. Posts prepared, checked and scheduled on time.
Insights
AI CRM Updater
Your CRM stays current on its own, fed by the conversations you already have.
All 60 systems, by category
Every new lead read, scored and routed within minutes.
New leads wait hours in a shared inbox. By the time someone reads them, the moment has passed and half are never answered at all.
The result: Every lead is read the moment it arrives, scored against your criteria, and handed to the right person with a summary and a drafted first reply.
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A client brief becomes a clean, ready proposal in hours, not days.
Writing a proposal from scratch takes days of scattered work. While it is being written, the client is talking to someone faster.
The result: Your brief and your standard terms become a structured proposal in your format, ready for your review. You adjust the thinking, not the formatting.
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Your whole sales pipeline reviewed every day, with stalled deals flagged before they die.
Deals sit untouched for weeks because nobody has time to review the whole pipeline. By the time a stalled deal is noticed, the client has already gone elsewhere.
The result: Every deal is checked daily against its last activity. Anything stalled is flagged with a drafted follow-up, ready for your approval.
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Every sales conversation summarized, with the next step ready.
Sales threads pile up across inboxes and details get lost between messages. Follow-ups are forgotten and the CRM never matches what was actually said.
The result: Each sales conversation is summarized with what was agreed and what should happen next. Your records are updated and a follow-up is drafted, ready for your approval.
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The right extra offer, suggested to the right customer at the right time.
Past customers would buy more, but nobody has time to study who bought what and guess what fits next. The opportunity sits unused in your order history.
The result: Your order history is reviewed regularly and each customer is matched with the extra product or service that fits what they already bought. Offers are drafted for your approval, never sent on their own.
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Know the moment a competitor moves.
Competitors change prices, launch offers and rewrite their pages while you are looking elsewhere. You hear about it weeks later.
The result: Competitor pages are watched every day. When something meaningful changes, you get a short alert with what moved and why it matters.
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Every price move that matters, caught the same day.
Supplier prices creep up and competitor prices drop, and nobody notices until the margin is gone.
The result: Prices you care about are tracked daily. Real moves trigger an alert; noise is filtered out.
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Launch your app in the right places, in the right order, on a timed plan.
Founders launch everywhere at once, or in the wrong places: a discount marketplace on day one, a press release nobody reads. The good channels get no preparation.
The result: The system builds your launch as a timed checklist: waitlist first, then community, then public. Each stage carries its tasks and its post drafts for your approval. Day-one traps, like selling your future customers too cheap, are blocked by design.
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Your product type in. The right platform, the fee math, and a launch checklist out.
Ten platforms sell digital products and they all charge differently. Picking the wrong one quietly eats the margin on every sale, forever.
The result: Tell the system what you sell. It recommends the platform that fits, does the fee math from the price and fee you provide, and writes your launch checklist. The message to the client goes out only after your approval.
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Routine emails answered in your voice, with your approval on every send.
The same questions land in your inbox every day. Answering them eats hours, and the important messages get buried under the routine ones.
The result: Every incoming email is sorted by type and urgency, and a reply in your tone is drafted and waiting. Nothing goes out until you approve it.
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No conversation goes quiet. Every open thread gets its follow-up on time.
Quotes, proposals and open questions die quietly when nobody chases them. The follow-up is always the task that slips.
The result: The system watches every open conversation, spots the ones waiting too long, and drafts the follow-up for your approval. The thread never dies from silence.
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Every call answered, understood and handled, day and night.
Calls come in after hours or while everyone is busy, and they go to voicemail. Most callers never call back.
The result: Callers are greeted, understood and helped on the spot: answers given, appointments booked, messages taken for anything complex.
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Every client message answered fast, nothing slips through.
Client messages scatter across email, WhatsApp and DMs. Urgent ones drown, replies come late, and clients feel ignored.
The result: Every message is read, prioritized and answered quickly, with a drafted reply ready for your approval and everything logged to your CRM.
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Booking requests answered and placed in your calendar without the back and forth.
Every booking takes a chain of emails to fix a time. Some requests sit unanswered for a day, and double bookings slip through.
The result: Each request is read at once, checked against your real availability, and booked with a confirmation drafted for your approval. Conflicts are flagged before they happen.
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Meetings end, notes are written. Summaries and action items ready before you ask.
Meeting notes are written late, partially, or never. Decisions and action items scatter across notebooks and memories.
The result: After each meeting, the recording or transcript becomes a clean summary with decisions and action items, saved to your files and drafted as a follow-up for your approval.
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Interviews booked without the back-and-forth.
Scheduling one interview can take six emails. Multiply that by every candidate and hiring slows to a crawl.
The result: Your free slots are matched with each shortlisted candidate and an invitation with proposed times is drafted for your approval. Confirmed interviews land directly in your calendar.
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Invoices tracked, due dates watched, reminders drafted before money goes late.
Invoices are issued and then forgotten until cash runs short. Chasing late payments by hand is awkward and inconsistent.
The result: Every invoice is watched from issue to payment. Reminders are drafted ahead of each due date and sent with your approval, polite and on time.
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Polite, automatic reminders for every overdue invoice.
Unpaid invoices pile up because nobody has time to chase. Every week of delay hurts your cash flow.
The result: Every overdue invoice gets a polite, personal reminder at the right moment. You get paid faster without spending your days chasing.
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Every receipt read, sorted and filed the day it arrives.
Receipts and supplier invoices pile up in inboxes and drawers until month end. Sorting them costs a full day and categories are never consistent.
The result: Each receipt is read as it arrives, the amount, supplier and date are pulled out, and it is filed under the right expense category in your sheet, ready for your accountant.
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Documents in, clean data out. No more typing the same fields by hand.
Staff retype data from forms, invoices and emails into spreadsheets every day. It is slow, and every manual copy is a chance for an error.
The result: Each document is read, its fields extracted and checked, and the data lands in your sheet in the right columns. Anything unclear is flagged for a human instead of guessed.
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Every document named, sorted and filed in the right place, automatically.
Files land in one messy folder with random names. Finding a contract or an invoice later takes searching, guessing and luck.
The result: Each new document is read, recognized by type, and filed under a clear name in the right folder, with a log of everything. Retrieval takes seconds.
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Every contract read, its key terms pulled out, risks flagged.
Contracts pile up unread, and risky clauses hide in the fine print. Signing without a clear picture of dates, amounts and obligations costs real money.
The result: Every contract is analyzed on arrival: parties, dates, amounts, renewal and termination terms, with risky clauses flagged for your review.
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Every file named, sorted and filed where it belongs.
Shared drives turn into dumping grounds: files with cryptic names, duplicates everywhere, and nobody can find the invoice from March.
The result: New files are read, renamed clearly, filed in the right folder, and logged in an inventory you can search.
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Every recording turned into a readable transcript, automatically.
Meetings, interviews and voice notes pile up as audio nobody replays. The useful content inside them is lost.
The result: Audio files are transcribed and summarized on arrival, saved next to the recording, ready to read and search.
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Documents and emails translated the moment they arrive.
Work arrives in languages your team does not read. Waiting for a translator slows everything down.
The result: Incoming documents are translated into your language automatically, with the original kept alongside for reference.
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Every new customer welcomed, set up and followed from day one.
New customers are greeted by hand, one by one, and steps get missed. The first week decides whether they stay, and it is the week with the least structure.
The result: The moment a customer signs up, their file is opened, the welcome is drafted, and every onboarding step is tracked to completion. Nobody starts forgotten.
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Every support request sorted, prioritized and routed the moment it lands.
Support emails pile up in one inbox in arrival order. A billing emergency waits behind a password question, and nobody sees the pattern.
The result: Each request is read, classified and ranked by urgency the moment it arrives. Urgent cases reach you at once, and everything is logged where the team can see it.
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Client questions answered from your own documentation, accurately and fast.
Your team answers the same questions again and again, digging through documents each time. Answers vary depending on who replies.
The result: Each question is matched against your own knowledge base and a precise answer is drafted from it for your approval. Questions with no documented answer are flagged, so the base keeps growing where it matters.
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Every review seen, answered and learned from, none left to chance.
Reviews arrive on different platforms and are answered late or never. A single angry review can sit in public for weeks, unanswered.
The result: New reviews are collected as they appear, sorted by tone, and answered with drafted replies for your approval. Negative reviews reach you the same day, with context.
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Customers at risk of leaving, flagged while there is still time to act.
Clients rarely announce they are leaving. They just go quiet, pay late or stop buying, and by the time anyone notices, they are gone.
The result: Your customer activity is reviewed on schedule and anyone showing the early signs of leaving is flagged with the reasons. A save offer is drafted for your approval.
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Every piece of client feedback read, sorted and summarized.
Feedback arrives in emails, reviews and forms, and most of it is never read as a whole. The same complaint can repeat for months before anyone sees the pattern.
The result: All your feedback is gathered, sorted by theme and feeling, and summarized for you on schedule. Anything urgent or very negative is flagged the day it arrives.
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Surveys sent, answered and summarized without the manual work.
Running a survey by hand means writing to everyone, chasing answers and copying responses into a sheet. Most surveys are abandoned halfway.
The result: Your survey goes out to your list after your approval, answers are collected into one sheet as they arrive, and you get a clear summary of what people said.
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Every application read and ranked against your criteria.
A single job post can bring hundreds of applications. Reading them all takes days, and good candidates wait so long they take other offers.
The result: Each application is read as it arrives, the key facts are pulled out, and candidates are ranked against your criteria in one sheet. A shortlist and next-step drafts are ready for your decision.
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Every new starter welcomed and set up the same way, every time.
Onboarding depends on who remembers what. New starters wait for accounts, documents and answers, and their first week feels improvised.
The result: When a new starter is added, their welcome pack, first-week plan and checklist are prepared automatically. The welcome message is drafted for your approval and every step is tracked in one place.
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Hours collected from the whole team, on time, every week.
Collecting timesheets means chasing the same people every week. Hours arrive late, in different formats, and payroll waits on the slowest reply.
The result: Submitted hours are gathered into one sheet on schedule, anyone missing is spotted at once, and a polite reminder is drafted for your approval. You see the full picture before payroll runs.
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Stock checked every day, with low items flagged before they run out.
Nobody notices a product is about to run out until a customer orders it and it is not there. Every stockout costs a sale and a disappointed customer.
The result: Your stock is checked daily against the levels you set. Anything running low is flagged to you in time to reorder, before it becomes a lost sale.
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Every new order checked, logged and confirmed within minutes.
Orders are copied by hand from the shop into spreadsheets and confirmation emails. It is slow, and one wrong detail means a wrong delivery.
The result: Each new order is read as it arrives, checked for missing or odd details, logged cleanly, and a confirmation is drafted for the customer, ready for your approval.
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Shipments prepared and customers informed, without the manual chasing.
Preparing shipments means copying addresses, updating tracking sheets and emailing customers by hand. It eats hours every day and mistakes slip through.
The result: Orders ready to ship are gathered with their details checked, the tracking sheet stays up to date, and every customer gets a drafted shipping notice, ready for your approval.
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Your documents checked against your rules, before problems expire.
Contracts, certificates and policies sit in folders nobody reopens. Expiry dates pass and missing clauses are only found when something goes wrong.
The result: Your documents are reviewed on schedule against the rules you set. Anything expiring, missing or out of line is listed in one report with the document concerned, ready for you to act.
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A clear project status report in your inbox every week.
Status updates live scattered across chats and task boards. Nobody has the full picture, and writing the weekly report eats half a day.
The result: Once a week you receive a short, honest status report: what moved, what is stuck, and what needs a decision.
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Routine tasks done for you, the moment they appear.
Small routine tasks eat the day: logging, scheduling, filing, following up. They are simple, but there are too many of them.
The result: Routine tasks are detected and completed automatically, calendar, records and files updated, with a log you can check any time.
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Your data backed up and verified, every single day.
Backups are everyone’s job and nobody’s job. You discover they stopped working the day you need them.
The result: Backups run on schedule, every copy is verified, and you are alerted the moment something fails.
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Your website and systems watched around the clock.
Your site goes down at 2am and you find out from an angry customer at 9am. Every minute offline costs you.
The result: Your site and key services are checked every few minutes. The moment something breaks, you know, with the details needed to fix it.
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All your automations working as one, handing off cleanly.
You have several automations that do not talk to each other. Work stalls between them, errors vanish, and nobody knows where things stand.
The result: Your workflows are chained into one supervised pipeline: clean handoffs, automatic retries, and escalation when something truly needs you.
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Your job in, a complete zero-euro tool stack out.
Every tool wants a subscription. Creators, developers, marketers and researchers pay for five tools when a free one covers each job, if only they knew which.
The result: Tell the system your job. It returns one free tool per family, with the free limits written plainly, and a cost check that blocks anything paid from the list. The stack costs zero euros to run.
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Your content calendar runs itself. Posts prepared, checked and scheduled on time.
Posting depends on someone remembering, every day. Gaps appear, good content sits unused, and the calendar lives in one person's head.
The result: The week is planned once in a simple sheet. The system prepares each post with its media and caption, and schedules it through your connected tools after your approval.
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One piece of content becomes a week of posts, emails and summaries.
Good content is published once and forgotten. Turning it into other formats takes time nobody has, so most of its value is lost.
The result: Each new piece is read, summarized and reshaped into ready drafts for your other channels. You approve once, and the content works all week.
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Webinar reminders, follow-ups and attendance handled for you.
Every webinar means the same manual work: reminding registrants, checking who came and writing the follow-up. Half of it gets forgotten in a busy week.
The result: Registrants are reminded before the session after your approval, attendance is recorded from your list, and everyone gets a drafted follow-up with the recap, ready to send.
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Your local visibility, watched week after week.
Your business slips down the local results and you only notice when the phone stops ringing. Reviews go unanswered in the meantime.
The result: Rankings, reviews and listing accuracy are tracked for your area, with a weekly brief on what moved and what to fix.
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Wasted ad spend caught before it burns.
Ad campaigns quietly burn money for weeks: a tired creative, a broken landing page, a bid gone wrong. The report comes too late.
The result: Campaigns are checked daily against your targets. Underperformers are flagged with the likely cause, before the waste adds up.
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A 90-day SEO plan that runs week by week, and nudges you when it stalls.
SEO plans die in a document. Nobody knows which task belongs to this week, and a stalled plan is only noticed months later.
The result: Every week the system builds your tasks from the plan's five phases, sends the checklist for your approval, and flags any stall after 14 quiet days.
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One topic in. A full pack of content drafts out, ready for your approval.
Making content means starting from zero every time: research, writing, video, posts. The chain breaks wherever time runs out.
The result: One topic becomes research notes, a draft, a video script, voice and image briefs, an edit pack, and post drafts for X and LinkedIn. Nothing is published without your approval.
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Turn a scene idea into a director's prompt your video tool can act on.
AI actors look fake because prompts ask for feelings: act natural, look sad. Video tools cannot use feelings. They need behaviour, timing and a clear end.
The result: Describe the scene. The system builds the prompt with the performance formula: shot, who and context, attention target, trigger, main reaction, one secondary behaviour, timing, end state. It checks the prompt against the fake-acting list before handing it over. You render the video in your own tool.
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Your CRM stays current on its own, fed by the conversations you already have.
CRM records go stale because updating them is manual and easy to skip. Decisions get made on data that is weeks old.
The result: Client emails are read for real changes: new contacts, moved deals, promised next steps. Each one updates the right record, and anything ambiguous is flagged for you instead of guessed.
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Your regular business report, built and delivered on schedule.
Building the weekly or monthly report means pulling numbers from five places and stitching them together by hand. It is always late and nobody enjoys making it.
The result: Your numbers are gathered from your sheets on schedule, turned into a clear written report with the key points up front, and delivered to your inbox for review.
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Your numbers explained in plain words, every week.
Data sits in five tools and nobody reads it. Decisions get made on gut feeling while the answers were in the numbers.
The result: Your key numbers are gathered, explained in plain words, and delivered as a weekly brief: what changed, what it means, what to do.
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Eight branches of your marketing, scored and fixed in one honest report.
Marketing problems hide in eight different places at once: search, ads, content, social, email, analytics, local presence and tools. Nobody sees the whole picture, so money leaks quietly.
The result: The system audits all eight branches, scores each one from 0 to 100, and writes a prioritised fix list: what to repair first, and why. The report reaches the client only after your approval.
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Ask a research question. Get the right engines, the queries, and a reading list.
Finding a paper means knowing which door to knock on: general search, open archives, or the preprint server of one discipline. Most people stop at the first paywall.
The result: The system turns your question into a search plan: the right engines for your field, ready-made queries, and a reading list built only from legal open versions, with the 15-minute method to judge each paper fast.
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Pick a track. Get a 30-resource path to learn AI, in the right order.
Free AI courses are everywhere and nowhere: lists of links with no order, no level, and no first step small enough to actually start today.
The result: Choose a track: builder, researcher or automator. The system returns 30 free resources in learning order, each with a first step that takes about 20 minutes. No accounts to create, no calls to make: the path is the product.
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Tell us how you browse. Get the browser that fits, with the trade-offs stated.
The default browser is a choice nobody made. Privacy browsers feel slow, security browsers break sites, and every list online hides what you lose.
The result: Pick your profile: daily, privacy, security or power user. The system matches the browsers that fit and states both sides plainly: what you gain, and what convenience you give up. Advice only: nothing is installed or changed on your machine.
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What the tools themselves cost
The tools your system plugs into, paid directly to the vendors. Indicative monthly estimates.
| Integration | Free tier | From | Note |
|---|---|---|---|
| Gmail | Free with a Google account (500 sends/day). | $7/mo | Google Workspace Business Starter : per user/month; custom domain, 30 GB pooled storage |
| Google Sheets | Free with a Google account. | $7/mo | Google Workspace Business Starter : per user/month; needed for admin controls and shared drives |
| Google Calendar | Free with a Google account. | $7/mo | Google Workspace Business Starter : per user/month; shared team calendars and booking pages |
| Google Drive | Free 15 GB shared across Google services. | $1.99/mo | Google One 100 GB : per month for one account |
| Stripe | Free to set up; no monthly fee. You only pay per transaction. | Usage-based | Typical: 2.9% + $0.30 per US card charge (about 1.5% + 0.25 EUR in Europe). No monthly fee. |
| Shopify | No free tier for a live store (trial only). | $39/mo | Basic : per month; for a new store |
| WhatsApp Business Cloud API: 1,000 service conversations free per month. | Check vendor | Meta WhatsApp Business pricing (usage-based; rate card changes) | |
| Telegram | Bot API is free with generous limits. | $0 | Bot API is free with generous limits. |
| Slack | Free: 90-day message history, up to 10 integrations. | $7.25/mo | Pro : per user/month billed annually ($8.75 monthly billing) |
| Notion | Free for individuals with block limits. | $8/mo | Plus : per user/month billed annually ($10 monthly billing) |
| HubSpot | Free CRM tools: contacts, deals, pipelines, email tracking. | $20/mo | Starter : from $20/month (2 users); extra seats about $10/month each |
| Zapier | Free: 100 tasks/month. | $19.99/mo | Professional : from $19.99/month for 750 tasks |
| Make | Free: 1,000 operations/month. | $9/mo | Core : $9/month for 10,000 operations |
| Brevo | Free: 300 emails/day, unlimited contacts. | $9/mo | Starter : from $9/month for 5,000 emails |
| X API | No free tier for new developers since Feb 2026 (public-utility apps excepted). | Usage-based | Pay-per-use: about $0.015 per post, $0.20 per post containing a link, $0.005 per post read. A light publisher (100 link-free posts + 1,000 reads/month) costs roughly $6.50/month. |
| Instagram Graph API | No platform fee; business/creator account is free. | $0 | No platform fee; business/creator account is free. |
| OpenAI API | No monthly fee; pay per use of the API. | Usage-based | Typical flagship-class pricing around $2.50 per million input tokens; lighter models cost far less. Your bill depends on volume. |
| Anthropic API | No monthly fee; pay per use of the API. | Usage-based | Typical Sonnet-class pricing around $3 per million input tokens and $15 per million output tokens. Your bill depends on volume. |
| Magna built-in AI | Included in every Magna system at no extra cost. | $0 | Included in every Magna system at no extra cost. |
| Direct webhooks and APIs | Free. Your system talks directly to other software. | $0 | Free. Your system talks directly to other software. |
Estimates only (2026-10-20). You pay these costs directly to each vendor; this is not Magna's fee. Check current pricing before deciding.
Ready when you are.
Tell us which problem is costing you time. We deploy the system and you test it against your real work.
Sixty systems. One principle.
The world changes. Problems follow. Solutions appear. Every system is tested before it goes live, and you approve anything that goes out to a customer.